What is a Virtual Event?Join Now

A virtual health fair (VHF) enables employees to virtually visit vendor booths. Employees can chat with vendors as they view a video presentation from the vendor. 

How it works

Similar to on-site events, vendors register to participate in a VHF. The employer will review the vendor’s registration, their services, and what they provide; if they feel the vendor is a fit, the registration is approved, and the communication portal is then enabled between the vendor and event coordinator.

Setting Up Your Virtual Booth

The Edit Mode of a vendor’s profile has many features. The Event Registrations tab shows all events a vendor has registered for, with links to manage each of those registrations, including a link to Setup Virtual Booth.

The Virtual Booth Setup offers a placeholder for the vendor to upload the following:

  • Pre-recorded video link (YouTube)
  • A link to scheduling software (if applicable)
  • Discount coupon (add any discount coupons you want to offer the group)
  • Brochures (add brochures for employees to download)
  • Photo of your Raffle Prize (Can be seen on your profile by the employees)

Vendors upload a pre-recorded video that sits within their booth. Visitors can view the video presentation and live chat with the vendors.

Event Day

Vendors join their Virtual Booth no later than 15 minutes prior to the event time. The employer will go through to check in with each vendor prior to the event time. Employees are given a link to their event, which they share with their employees. As employees enter the event the employer will see as employees check-in and the booths they have visited.

Booth Interaction

As employees enter the booth, their name will appear in the chatbox. This allows vendors to interact with employees as they would if they were physically at their booth. Employees can ask the vendors questions via chat, download brochures and coupons, schedule appointments, and request follow-up from the vendor.

Virtual booths also give employees access to other tabs within the vendor’s profile, including the About, Locations, Workshops and Ratings tabs.

Benefits

Save time by cutting out the drive and booth set up time. You can safely invite employees to view your office, staff, and/or products with one click of a button.

Save on printed material and giveaways. Although a single raffle prize is required, the small giveaways and handouts are not necessary for a virtual health fair. Brochures and discount coupons are uploaded to the booth for employees to download and print on demand.

Employees are given a link to request more information and scheduling software can be linked, making a virtual health fair a safe and effective way to bring wellness to the workplace.

Event link stays live for employees to visit after the event is over. For any employees that missed the event or would like to revisit a booth, they can return to your booth to review your video or download materials.

Questions: Chat / Email / Call