Participate in a Virtual Health FairJoin Now
With fears of COVID-19, space constraints and remote employees, many employers are now hosting virtual health fairs (VHF). This state-of-the-art platform enables employees to virtually visit your booth and chat with you as you broadcast live or with a pre-recorded video. No additional software is required. (Coming July 2020)
How it works
Just as live events, vendors register to participate in the VHF. The employer will review the vendor’s registration and their offerings; if they feel the vendor is a fit, the registration is approved, and the communication portal is then enabled between the vendor and event coordinator.
Setting Up Your Virtual Booth
The Edit Mode of a vendor’s profile has many features. The Event Registrations tab shows all events a vendor has registered for, with links to manage each of those registrations, including a link to set up a virtual booth.
Each booth offers a placeholder for the vendor to upload the following:
- A link to your scheduling software (if applicable)
- Discount coupon (add any discount coupons you want to offer the group)
- Brochures (add brochures for employees to download)
- Photo of your Raffle Prize (Can be seen on your profile by the employees)
No additional software is required to cast live audio and video from your home or office. Presenters may be asked to allow access to their device microphone and camera. Once those permissions are allowed, the vendor can test their video to see how they will look in their virtual room on the event day.
Vendors join the room previously set up and tested no later than 15 minutes prior to the event time. The employer will go through to check in with each vendor prior to the event time. Employees are given a link to their event, which is opened at the event time.
Vendors can audio/video broadcast live to employees, or they can upload a pre-recorded video. The employee’s name will shot up as they enter the room. This allows vendors to interact with employees as they would if they were physically at their booth. Employees can ask the vendors questions via chat, download brochures and coupons, and request follow-up from the vendor.
Virtual booths also give employees access to other tabs within the vendor’s profile, including the About, Locations, Workshops and Ratings tabs.
Save time by cutting out the drive and booth set up time. You can safely invite employees to view your office, staff, and/or products with one click of a button.
Save on printed material and giveaways. Although a single raffle prize is required, the small giveaways and handouts are not necessary for a virtual health fair. Brochures and discount coupons are uploaded to the booth for employees to download and print on demand.
Employees are given a link to request more information and any scheduling software can be linked, making a virtual health fair a safe and effective way to bring wellness to the workplace.