Event Participation GuidelinesJoin Now

Employers using the IAB Wellness Network are seeking out optimal wellness providers to contribute to the well-being of their employees. The guidelines below ensure that we are providing these employers with the best event possible, consisting of only top-rated vendors in their given service specialties. 

Key Guidelines for Participating Vendors

Before the Event:

  • Complete Your Profile: Ensure your vendor profile is complete and accurate. This is the primary way employers find and select you for events. The information you provide will also be used for all printed materials and logistical planning.
  • Submit Required Documents: Check the event page for any required documents, such as a Limited Liability Waiver or a Certificate of Additional Insured. Instructions for submitting these will be in your registration confirmation email.

During the Event:

  • Be Timely: Arrive one hour before the event to set up your booth. You must be ready to greet employees at least 30 minutes before the event begins. If you have not arrived 30 minutes before the event, you will be considered a no-show.
  • Focus on Education: Your purpose is to provide quality, professional education about your services. This is not an opportunity for recruitment or network marketing.
  • Respect Employee Boundaries: Be considerate of employees’ time. Do not contact employees directly unless they have specifically asked you to.
  • No “Quid Pro Quo”: You cannot require an employee to sign up for a mailing list or provide their personal information in exchange for a service, prize, or screening.
  • Donate a Raffle Prize: To increase employee attendance and create a fun atmosphere, each vendor is asked to donate a raffle prize. Place your business card on the prize and leave it at the check-in table. Individual raffles held at your table are not allowed.

These guidelines are in place to ensure that all IAB Wellness Network events are high-quality, professional, and respectful of the corporate environment. Adhering to these standards ensures you can continue to participate in future events.

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