Participating in Corporate Health FairsJoin Now

Organizations are hosting educational health fairs at the workplace so their employees may have the opportunity to learn about the variety of wellness options available to them. Providers allow these employer groups to present these services by exhibiting in their health fair. This gives providers an opportunity to get face-to-face with their prospective client and provides the employer with a health fair that is well organized, educational, and fun for the employees. 

~Who better to bring employees to wellness than those who have made it their life’s profession?

How to JoinQuintilesHealthfair8

Join the IAB Wellness Network to receive alerts when an employer group in your service area is hosting a health fair for their employees. After submitting your request for participation, the employer will view your profile and approve your participation request if your services meet their specific needs. Following approval, you will receive a confirmation of your ability to participate.

Not ready to join but want to receive health fair alerts directly to your inbox? Click Here

Requesting to Participate

When you see an upcoming event that you would like to participate in, submit your company’s request for participation by simply clicking “register for this event”.

Members can register and participate in health fairs at no additional cost. Without a membership, you can submit your request to join and if selected, pay the single event fee. Event fees are only charged when and if the employer accepts registration.

The employer will receive a notification of the vendor’s request to participate in their health fair where they can view the prospective vendor’s profile and information. Updated profiles with photos and a logo have 80% higher acceptance rate.

What happens when my registration is approved?

When your registration is approved, a confirmation is sent to the email address listed on the user account. From there you can easily add the event to your calendar.

If you are paying per event, your credit card is then charged price associated with the event, and a receipt is sent to the email on the user account. IAB does not hold credit card numbers. Billing is done through a third-party billing service – see our Verified Merchant Seal below.

What’s included?

Event Promotion

Many employers provide substantial incentives and benefit discounts for employees that participate in wellness events.  In addition to the employer’s internal incentives,   IAB helps promote the event with a “Save the Date” announcement that is emailed to employees and posted throughout their facility. Employers also receive an event announcement that lists each participating vendor’s name and the education/screenings they are providing at their health fair. This announcement is be emailed to the employees and posted throughout the facility. Employees have access to view participating vendor profiles through their online event announcement.

Booth Amenities

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Booth amenities for each event can be found on the event registration page.

Table Size: Table size is determined by each employer group and is located on the organisations’ event page.
Electricity: In most cases, electricity is available to vendors. The event page will give you details on any electrical options. The user should select ‘electric’ on profile if required.
WIFi: This information will be listed on the event page.
Food: This information will be listed on the event page.
Linens: Request if needed
Selling Products: This information will be listed on the event page.
Extra Space for Screenings or Banners: Request extra space when registering if needed
 

Event Notifications

Notifications are sent to all approved vendors should any changes be made to the event such as date, time, or location change. An event reminder is sent two business days before the event that contains detailed instructions on where to unload, park, and check-in upon your arrival. Should the employer have specific security guidelines, you be informed of those guidelines. Employers may also email you directly should they have any specific questions.

Employee Participation

The success of every event is directly related to the number of employees who attend and participate. Employers may choose to use a checklist to incentivize their employees to visit each participating vendor’s booth. Should they decide to use this program; each participating vendor will need to place their initials on the for as employee visit their booth.  Forms are used to purchase a raffle ticket(s) for chances to win raffle prizes donated by the attending vendors.

Workshop PromotionQuintilesHealthfair16

You are given the opportunity to introduce your workshops to the employer and their employees as they visit your booth. If requested, you may return to provide a more in-depth benefits overview of the services you provide.

What if my registration is declined?

Should your request be denied, you will receive a notification from the employer with a reason for the decline. If paying by credit card, your card will not be billed. All events and member participation are solely at the discretion of the employer group. Consider updating your company profile by adding photos, available screenings, free services, or special group pricing offers at the event. Updated profiles are more attractive to employers when making their decision.

 

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